Sr. Intellectual Property Paralegal

From the company's job description

ON.energy   is setting the standard for large load interconnection. ON’s patented AI UPS™ is a medium-voltage UPS that serves as a firewall, protecting the data center from the grid, and the grid from the data center. With multiple gigawatts currently under construction, we are enabling grid-safe data centers.

About ON.energy

ON.energy is setting the standard for large load interconnection. ON’s patented AI UPS™ is a medium-voltage UPS that serves as a firewall, protecting the data center from the grid, and the grid from the data center. With multiple gigawatts currently under construction, we are enabling grid-safe data centers.

Role

We are hiring a Sr. Intellectual Property Paralegal to assist with the IP and operational backbone of that work. This is a hands-on role for someone who is happiest when the records are current, the repository is accurate, every document has a number and a home, and nothing is waiting on a signature that no one has chased. Roughly half the job is traditional paralegal work, and half is IP prosecution and operations: the systems, workflows and reporting that let a lean department carry a large volume.

This role is part of a well-supported small team with a large impact, working directly with the Legal Ops Manager and supporting our Deputy General Counsel, Vice President of IP and Executive Legal Counsel.

Tasks description

IP Portfolio management

• Grow and maintain the IP portfolio records and disclosure form repository.

• Facilitate efficient patent draft reviews with the inventors.

• Liaison with external patent agents and patent attorneys.

Contracts support

• Support Sales, Procurement and Supply Chain together with legal counsel in their review of contracts, with a focus on the IP related language.

• Develop risk positions relate thereto.

Document control and records

• Administer the IP document numbering system, assigning and recording document numbers across matter types and keeping the register clean.

• Maintain the IP Portfolio status tracking systems.

• File formal notices, receipts, assignments, declarations and draft sets to the correct matter file.

• Support records retention and legal hold administration.

Legal operations and systems

• Maintain the legal request intake workflow, so requests arrive with the information Legal needs and are triaged consistently.

• Support requests from internal stakeholders, External Legal Counsel and Attorneys.

• Support requests related to IP landscape monitoring and strategy.

• Produce recurring reporting on various IP Portfolio metrics.

Cross-functional support

• Support Intellectual Property, Corporate and Legal functions

Qualifications

Required

• Eight to twelve years of IP paralegal experience, with at least two of those years in an in-house legal department.

• Litigation experience required

• Demonstrated ownership of operational tasks of IP rights assertion matters

• Hands-on experience administering contract records and execution: repositories, signature routing, filing and deadline tracking.

• Advanced Microsoft 365 skills, particularly SharePoint, Excel and Word, including document formatting, styles and comparison.

• Proficiency with Artificial Intelligence tools required.

• Exceptional organization and follow-through. You keep your own tracker, you know what is outstanding without being asked, and items do not go quiet on your watch.

• Precision with detail. Entity names, signature blocks, effective dates, defined terms and document numbers are exactly right, because in this role they are the work product.

• Discretion with confidential intellectual property, commercial, financial and personnel information.

Strongly preferred

• Professional working proficiency in English and Spanish, written and spoken.

• Paralegal certificate from an ABA-approved program, or NALA Certified Paralegal (CP) or NFPA Registered Paralegal (RP/CRP) credential.

• Experience in energy, renewables, construction, manufacturing or another asset-heavy industry with product development teams.

• Exposure to legal spend management or e-billing.

• Bachelor’s degree.

For US-based roles - What you’ll get:

• Competitive salary + annual performance-based bonus eligibility

• Medical, dental, and vision insurance

• 401(k) with company match

• Paid time off and company holidays

For Mexico-based roles - What you’ll get:

• Competitive salary + annual performance bonus eligibility

• Christmas Bonus (Aguinaldo): 30 days

• Major medical expenses and life insurance

• Paid time off and holidays (per local policy)

For all roles:

• Professional development and growth opportunities

• Opportunity to grow with a mission-driven team shaping the future of clean energy

• Equal Opportunity: ON.energy is committed to equal employment opportunity and to maintaining a work environment free of harassment, discrimination, or retaliation.

• Benefits vary by role and location and are subject to change.

Agency Notice:   ON.energy does not accept unsolicited resumes from staffing agencies, search firms, or third-party recruiters. Resumes submitted without a fully executed Master Services Agreement (MSA) and a written request from an authorized member of our Talent Acquisition team will be considered the property of ON.energy. No placement fees or compensation will be paid for unsolicited candidate submissions.